• Matt Harlos

Transition to Pre-Kitting Step by Step

Updated: Nov 22, 2019

Now that you are fully aware of what pre-kitting is, how to prepare for it, how to communicate to your team about it, and some of the big “gotchas” of pre-kitting are, you should be pretty close to being ready to actually start the transition. Remember, this move you are making is a major business process change. It’s going to take time, and there will be some hiccups and resistance by your employees. That’s natural. Your job during those times is to continue to communicate and educate.

Here’s how to begin the transition to pre-kitting.

  1. Implement your VMS! You can’t do pre-kitting without a VMS.

  2. Create a plan to educate everyone in the organization about pre-kitting.

  • What is your current communication plan for your company? Add pre-kitting to the top of the agenda of each and every communication, whether it’s via email, paper, in-person, etc.

  • Make sure everyone knows what pre-kitting is, why you’re doing it, and what it means to them individually and to your company.

  1. Check your data forecasting by comparing the data from your VMS to each actual machine. This process is painfully manual, but you will regret not checking your data first.

  2. Commit to moving one route per week to pre-kitting. That alone will be a solid guidepost as to how long the entire transition will take your organization to complete.

  3. Once you have laid out the schedule for the changeover, set a course for that first driver.

  4. Document each driver’s weekly results after pre-kitting, and compare those results to their weekly production before pre-kitting.

  5. Plan and assume that there will be hiccups in the transition. Change is hard, and a major business process change will also be hard.

Plan on that first route taking more than a week to transition, just because it’s your first. You might get it done in one week, but it’s better to set expectations and beat them. Remember, it’s not a contest to see who can transition the fastest. This change is about transitioning your vending business into an efficient, scalable small business for the long term. Implementing a VMS and then a pre-kitting solution will expose a lot of weaknesses in your business, and give you the opportunity to address those weaknesses.